Hi Robin
Can you please post the SQL of the query you are using as the RecordSource for your report? Also, If the birth date in that query comes from another query(ies) then please post that SQL also.
Cheers,
Graham
From: MS_Access_Professionals@yahoogroups.com [mailto:MS_Access_Professionals@yahoogroups.com]
Sent: Thursday, 8 September 2016 11:51
To: MS_Access_Professionals@yahoogroups.com
Subject: Re: [MS_AccessPros] Birthdays Report
John,
The field is a Date/Time data type.
Robin
At 7/09/2016 11:16 PM, you wrote:
Duane and Robin-
Or the field he's using isn't really a date/time data type. The local format doesn't matter if you pass a true date/time to the Month function. If it's text or something else, then that's the problem.
John Viescas, Author
Effective SQL
SQL Queries for Mere Mortals
Microsoft Access 2010 Inside Out
Microsoft Access 2007 Inside Out
Microsoft Access 2003 Inside Out
Building Microsoft Access Applications
http://www.viescas.com/
(Paris, France)
On Sep 7, 2016, at 3:14 PM, Duane Hookom duanehookom@hotmail.com [MS_Access_Professionals] < MS_Access_Professionals@yahoogroups.com> wrote:
Robin,
The reason why December and January are significant is because
?Month(11/01/12) = 12
?Month(31/01/04) = 1
?Month(28/02/01) = 1
whereas:
?Month(#28/02/01#) = 2
There first three calculations (in the debug window) divide the first number by the second by the third rather than assuming these are dates. Using this type of calculation suggests there will be no values that return a month between February and November. You apparently are located in a location where dates are not m/d/y.
Regards,
DuaneTo: MS_Access_Professionals@yahoogroups.com
From: MS_Access_Professionals@yahoogroups.com
Date: Wed, 7 Sep 2016 10:23:50 +1000
Subject: RE: [MS_AccessPros] Birthdays Report
Duane,
Thanks fir your patience.
At 6/09/2016 08:39 PM, you wrote:
To get to the debug window press Ctrl+G. Then paste:
? Month(Date)
and press enter. You should get: 9
Yes, I get a 9It seems like you might be passing the day of the month into your grouping rather than an actual date.
Can you share your some sample values of your birthdates? I assume 1/01/1 900 is for a January 1st birthday.
1/03/1936, 24/12/1924 5/03/1923, 6/12/1927, 29/12/1928, 16/08/1935, 17/02/1932, 31/01/1930, 14/08/1936, 9/08/1933, 26/04/1939, 28/11/1931, 6/03/1927, 26/01/1938, 30/11/1929, 7/05/1942 , 11/09/1939, 11/02/1943, 26/01/1931, 17/08/1930, 22/01/1930, 5/08/1943
Yes we are residents in a retirement vilage!Try add the month and day into your report's record source by adding a columns
Mth: Month([Birthdate])
DayNum: Day([Birthdate])
You should see the actual months and days based on the birthdate column. In your report you could group by Mth and sort by DayNum.
I had already done that as I needed September dates as a matter of urgency.
Regards,
RobinTo: MS_Access_Professionals@yahoogroups.com
From: MS_Access_Professionals@yahoogroups.com
Date: Tue, 6 Sep 2016 10:34:14 +1000
Subject: RE: [MS_AccessPros] Birthdays Report
Thanks Duane,
My apology for the delayed response. I have been tied up with another problem
At 31/08/2016 05:24 PM, you wrote:
Robin,
Just December and January definitely helps with troubleshooting.
I don't believe you answer the question/email about if you have another function named Month(). He also asked you to open the debug window (press Ctrl+G) and enter
? Month(Date)
I do not have a function named Month(). Where do I start from for the debug window?
I believe someone asked if the date field is actually a date. Since you have only December and January, I expect you aren't storing an actual date value like Mar-21-1980 or Aug-2-2001.
The date field is actually a date. The date is stored as 1/01/1900.
I hope that helps
Regards,
Robin
If you don't want to store the actual year of birth, at lea st store them all as the year 1900 or similar since the birthday report discards the year.
Regards,
Duane
To: MS_Access_Professionals@yahoogroups.com
From: MS_Access_Professionals@yahoogroups.com
Date: Wed, 31 Aug 2016 07:22:18 +1000
Subject: RE: [MS_AccessPros] Birthdays Report
Duane,
I am still perplexed. The grouping shows January Birthdays first with a December header and all remaining in a group with a January header.Most odd.
Cheers,
Robin
At 31/08/2016 06:42 AM, you wrote:
Robin,
Has this been resolved? If so, I think I missed the email.
Regards,
Duane
To: MS_Access_Professionals@yahoogroups.com
From: MS_Access_Professionals@yahoogroups.com
Date: Tue, 30 Aug 2016 09:29:17 +0200
Subject: Re: [MS_AccessPros] Birthdays Report
OK, that makes more sense! If the day sort is below the group on month, then the records should be sorted correctly.
John Viescas, Author
Effective SQL
SQL Queries for Mere Mortals
Microsoft Access 2010 Inside Out
Microsoft Access 2007 Inside Out
Microsoft Access 2003 Inside Out
Building Microsoft Access Applications
(Paris, France)
On Aug 30, 2016, at 8:37 AM, Robin Chapple robinski@westnet.com.au [MS_Access_Professionals] < MS_Access_Professionals@ yahoogroups.com> wrote:
OOOPS! Sorry that Was a typo !!!! It should be 10. All of the other entries return 10. Yes ten.
Red faced!
Robin
At 30/08/2016 01:48 PM, you wrote:
Robin-
The Month function should return values 1 to 12. It should never return 19! Is birthdate a Date / Time field?
John Viescas, author
Effective SQL
SQL Queries for Mere Mortals
Microsoft Office Access 2010 Inside Out
Microsoft Offic e Access 20 07 Inside Out
Building Access Applications
On Aug 29, 2016, at 23:48, Robin Chapple robinski@westnet.com.au [MS_Access_Professionals] < MS_Access_Professionals@yahoogroups.com> wrote:
Duane,
The month provides numeral 1 for the first group and numeral 19 for the second group. There are no other groups.
The day gives the day date for each entry.
I hope that means something to you!
Thanks,
Robin
At 29/08/2016 03:42 PM, you wrote:
Robin,
Add a text box to the month gro up header with a control source of:
=Month([birthdate])
Add a control to the detail section with a control source of:
=Day([birthdate])
What do you see when you run the report?
Duane Hookom
To: MS_Access_Professionals@yahoogroups.com
From: MS_Access_Professionals@yahoogroups.com
Date: Mon, 29 Aug 2016 08:24:37 +1000 < /dd>
Subject: RE: [MS_AccessPros] Birthdays Report
Thanks Duane,
I have now done that and the first group shows January as the first month and lists birthdays in ascending order.
The next group header is May with all the remaining birthdays in random order. There is not another month group header
What have I missed?
Regards,
Robin
At 26/08/2016 08:17 PM, you wrote:
Robin,
Display the report sorting and group. Then select to group by the expression:
Month([birthdate])&nbs
p;
Then add another sorting expression of:
Day([birthdate])
You can format the [birthdate] text boxes in your report sections to display whatever you want.
Regards,
Duane
> From: MS_Access_Professionals@yahoogroups.com
> Date: Fri, 26 Aug 2016 14:02:03 +1000
> ;
> I have a members database which includes their birthdays. I plan to
> make a report that groups birthdays on the month an d then sorts them
> by the day.
>
> How do I do that?
>
> Many thanks,
>
> Robin Chapple
Posted by: "Graham Mandeno" <graham@mandeno.com>
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