Thanks Graham,
This is the main query "qData" :
SELECT Data.RecordID, Data.Display, Data.SortOrder, Data.ID, Data.Unit, Data.fFirstName, Data.fInitial, Data.mFirstName, Data.mInitial, Data.Phone, Data.LastName, Data.pLastName, Data.email2, Data.email, Data.Villager, Data.UnitType, Data.mDOB, Data.FDOB, Data.Table, Data.Activity, Data.ConvenorGenderMale, Data.ConvenorBoth, Data.Activity2, Data.Convenor2GenderMale, Data.Convenor2GenderBoth, [fFirstName] & IIf([LastName]=[LastName],""," " & [LastName]) AS fResident, IIf([fFirstName] Is Null And [mFirstName] Is Not Null,[mFirstName] & " " & [LastName],"") AS mResident, IIf([LastName] Is Null,[LastName],IIf([LastName] Is Not Null,[LastName],"")) AS rLastName, Data.ResidentStatus, [Unit] & " Type " & [UnitType] AS NoAndType, IIf([fFirstName] Is Null,"",[fFirstName] & " " & [LastName]) AS fName, IIf([mFirstName] Is Null,"",[mFirstName] & " " & [LastName]) AS mName, Data.LastUpdated, Data.DateOccupied
FROM Data
ORDER BY Data.SortOrder, Data.ResidentStatus;
Then I eliminate records where "ResidentStatus" does not qualify:
SELECT qData.Display, qData.LastName, qData.fFirstName, qData.mFirstName, qData.FDOB, qData.mDOB, qData.pLastName
FROM qData
WHERE (((qData.ResidentStatus)<5))
ORDER BY qData.LastName;
Then this is the last query from which I hope to make my birthday lists:
SELECT Birthdays.Display, Birthdays.LastName, Birthdays.fFirstName AS FirstName, Birthdays.FDOB AS DOB
FROM Birthdays
WHERE (((Birthdays.fFirstName) Is Not Null))
UNION SELECT Birthdays.Display, Birthdays.LastName, Birthdays.mFirstName AS FirstName, Birthdays.mDOB AS DOB
FROM Birthdays
WHERE (((Birthdays.mFirstName) Is Not Null));
I must admit the now that I have had to explain the construction it does seem complicated!
Many thanks,
Robin
At 8/09/2016 11:44 AM, you wrote:
Hi Robin
Can you please post the SQL of the query you are using as the RecordSource for your report? Also, If the birth date in that query comes from another query(ies) then please post that SQL also.
Cheers,
Graham
From: MS_Access_Professionals@yahoogroups.com [ mailto:MS_Access_Professionals@yahoogroups.com]
Sent: Thursday, 8 September 2016 11:51
To: MS_Access_Professionals@yahoogroups.com
Subject: Re: [MS_AccessPros] Birthdays Report
John,
The field is a Date/Time data type.
Robin
At 7/09/2016 11:16 PM, you wrote:
- Duane and Robin-
- Or the field he's using isn't really a date/time data type. The local format doesn't matter if you pass a true date/time to the Month function. If it's text or something else, then that's the problem.
- John Vie scas, Author
- Effective SQL
- SQL Queries for Mere Mortals
- Microsoft Access 2010 Inside Out
- Microsoft Access 2007 Inside Out
- Microsoft Access 2003 Inside Out
- Building Microsoft Access Applications
- http://www.viescas.com/
- (Paris, France)
- On Sep 7, 2016, at 3:14 PM, Duane Hookom duanehookom@hotmail.com [MS_Access_Professionals] < MS_Access_Professionals@yahoogroups.com> wrote:
- Robin,
- The reason why December and January are significant is because
- ?Month(11/01/12) = 12
- ?Month(31/01/04) = 1
- ?Month(28/02/01) = 1
- whereas:
- ?Month(#28/02/01#) = 2
- There first three calculations (in the debug window) divide the first number by the second by the third rather than assuming these are dates. Using this type of calculation sugg ests there will be no values that return a month between February and November. You apparently are located in a location where dates are not m/d/y.
- Regards,
- Duane
- To: MS_Access_Professionals@yahoogroups.com
- From: MS_Access_Professionals@yahoogroups.com
- Date: Wed, 7 Sep 2016 10:23:50 +1000
- Subject: RE: [MS_AccessPros] Birthdays Report
- Duane,
- Thanks fir your patience.
- At 6/09/2016 08:39 PM, you wrote:
- To get to the debug window press Ctrl+G. Then paste:
- ? Month(Date )
- and press enter. You should get: 9
- Yes, I get a 9
- It seems like you might be passing the day of the month into your grouping rather than an actual date.
- Can you share your some sample values of your birthdates? I assume 1/01/1 900 is for a January 1st birthday.
- 1/03/1936, 24/12/1924 5/03/1923, 6/12/1927, 29/12/1928, 16/08/1935, 17/02/1932, 31/01/1930, 14/08/1936, 9/08/1933, 26/04/1939, 28/11/1931, 6/03/1927, 26/01/1938, 30/11/1929, 7/05/1942 , 11/09/1939, 11/02/1943, 26/01/1931, 17/08/1930, 22/01/1930, 5/08/1943
- Yes we are residents in a retirement vilage!
- Try add the month and day into your report's record source by adding a columns
- Mth: Month([Birthdate])
- DayNum: Day([Birthdate])
- You should see the actual months and days based on the birthdate column. In your report you could group by Mth and sort by DayNum.
- I had already done that as I needed September dates as a matter of urgency.
- Regards,
- Robin
- To: MS_Access_Professionals@yahoogroups.com
- From: MS_Access_Professionals@yahoogroups.com
- Date: Tue, 6 Sep 2016 10:34:14 +1000
- Subject: RE: [MS_AccessPros] Birthdays Report
- Thanks Duane,
- My apology for the delayed response. I have been tied up with another problem
- A t 31/08/2016 05:24 PM, you wrote:
- Robin,
- Just December and January definitely helps with troubleshooting.
- I don't believe you answer the question/email about if you have another function named Month(). He also asked you to open the debug window (press Ctrl+G) and enter
- ? Month(Date)
- I do not have a function named Month(). Where do I start from for the debug window?
- I believe someone asked if the date field is actually a date. Since you have only December and January, I expect you aren't storing an actual date value like Mar-21-1980 or Aug-2-2001.
- The date field is actually a date. The date is stored as 1/01/1900.
- I hope that helps
- Regards,
- Robin
- If you don't want to store the actual year of birth, at lea st sto re them all as the year 1900 or similar since the birthday report discards the year.
- Regards,
- Duane
- To: MS_Access_Professionals@yahoogroups.com
- From: MS_Access_Professionals@yahoogroups.com
- Date: Wed, 31 Aug 2016 07:22:18 +1000
- Subject: RE: [MS_AccessPros] Birthdays R eport
- Duane,
- I am still perplexed. The grouping shows January Birthdays first with a December header and all remaining in a group with a January header.Most odd.
- Cheers,
- Robin
- At 31/08/2016 06:42 AM, you wrote:
- Robin,
- Has this been resolved? If so, I think I missed the email.
- Regards,
- Duane
- To: MS_Access_Professionals@yahoogroups.com
- From: MS_Access_Professionals@yahoogroups.com
- Date: Tue, 30 Aug 2016 09:29:17 +0200
- Subject: Re: [MS_AccessPros] Birthdays Report
- OK, that makes more sense! If the day sort is below the group on month, then the records should be sorted correctly.
- John Viescas, Author
- Effecti ve SQL
- SQL Queries for Mere Mortals
- Microsoft Access 2010 Inside Out
- Microsoft Access 2007 Inside Out
- Microsoft Access 2003 Inside Out
- Building Microsoft Access Applications
- http://www.viescas.com/
- (Paris, France)
- On Aug 30, 2016, at 8:37 AM, Robin Chapple robinski@westnet.com.au [MS_Access_Professionals] < MS_Access_Professionals@ yahoogroups.com> wrote:
- OOOPS! Sorry that Was a typo !!!! It should be 10. All of the other entries return 10. Yes ten.
- Red faced!
- Robin
- At 30/08/2016 01:48 PM, you wrote:
- Robin-
- The Month function should return values 1 to 12. It should never return 19! Is birthdate a Date / Time field?
- John Viescas, author
- Effective SQL
- SQL Queries for Mere Mortals
- Microsoft Office Access 2010 Inside Out
- Microsoft Offic e Access 20 07 Inside Out
- Building Access Applications
- http://www.viescas.com/
- On Aug 29, 2016, at 23:48, Robin Chapple robinski@westnet.com.au [MS_Access_Professionals] < MS_Access_Professionals@yahoogroups.com> wrote:
- Duane,
- The month provides numeral 1 for the first group and numeral 19 for th e second group. There are no other groups.
- The day gives the day date for each entry.
- I hope that means something to you!
- Thanks,
- Robin
- At 29/08/2016 03:42 PM, you wrote:
- Robin,
- Add a text box to the month gro up header with a control source of:
- =Month([birthdate])
- Add a control to the detail section with a control source of:
- =Day([birthdate])
- What do you see when you run the report?
- Duane Hookom
- To: MS_Access_Professionals@yahoogroups.com
- From: MS_Access_Professionals@yahoogroups.com
- Date: Mon, 29 Aug 2016 08:24:37 +1000 < /dd>
- Subject: RE: [MS_AccessPros] Birthdays Report
- Thanks Duan e,
- I have now done that and the first group shows January as the first month and lists birthdays in ascending order.
- The next group header is May with all the remaining birthdays in random order. There is not another month group header
- What have I missed?
- Regards,
- Robin
- At 26/08/2016 08:17 PM, you wrote:
- Robin,
- Display the report sorting and group. Then select to group by the expression:
- Month([birthdate])&nbs
- p;
- Then add another sorting expression of:
- Day([birthdate])
- You can format the [birthdate] text boxes in your report sections to display whatever you want.
- Regards,
- Duane
- > From: MS_Access_Professionals@yahoogroups.com
- > Date: Fri, 26 Aug 2016 14:02:03 +1000
- > ;
- > I have a members database which includes their birthdays. I plan to
- > make a report that groups birthdays on the month an d then sorts them
- > by the day.
- >
- > How do I do that?
- >
- > Many thanks,
- >
- > Robin Chapple
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Posted by: Robin Chapple <robinski@westnet.com.au>
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