I like the idea of it being a date so that you can timestamp when it was archived. You can then check for null values if it hasn’t.
From: MS_Access_Professionals@yahoogroups.com [mailto:MS_Access_Professionals@yahoogroups.com] On Behalf Of John Viescas
Sent: Monday, February 24, 2014 1:58 PM
To: MS_Access_Professionals@yahoogroups.com
Subject: Re: [MS_AccessPros] Create Delete button that archives the record you have open in the form
Dale-
This is much easier to do in VBA.
Private Sub cmdDelete_Click()
Dim db As DAO.Database
' Set an error trap
On Error GoTo Delete_Fail
' Make sure focus is not on the "new" record
If Me.NewRecord Then
MsgBox "You cannot click Delete when you have selected the 'new' record."
Exit Sub
End If
If vbYes = MsgBox("Are you sure you want to delete " & _
Me.FirstName & " " & Me.LastName & "?", _
vbQuestion + vbYesNo + vbDefaultButton2) Then
' First copy the record
Set db = CurrentDb
db.Execute "INSERT INTO DeleteMainArchive " & _
"( <list all field names here > ) VALUES(" & _
<insert values from current record in the same sequence as the field list> & _
< be sure to put quotes ' around text values and # around date/time values > & ")"" & _
, dbFailOnError
' Now delete the record
RunCommand acCmdSelectRecord
RunCommand acCmdDelete
End If
Done:
Set db = Nothing
Exit Sub
Delete_Fail:
MsgBox "Unexpected error: " & Err & ", " & Error
Resume Done
End Sub
John Viescas, Author
Microsoft Access 2010 Inside Out
Microsoft Access 2007 Inside Out
Microsoft Access 2003 Inside Out
Building Microsoft Access Applications
SQL Queries for Mere Mortals
(Paris, France)
On Feb 24, 2014, at 8:52 PM, <tenn_tazz26@yahoo.com> <tenn_tazz26@yahoo.com> wrote:
I am using MS Access 2007 and I am trying to figure out how to make a delete button in a form that when a user clicks on it, it will confirm if they wish to delete the record and in the prompt it will show the records FirstName and LastName field, and when they click to confirm the deletion that behind the scenes it will copy that record to an archive table before deleting it from the main table. The form name I am using is called MainForm and the table that is storing the data is called Main. The archive table I created is a copy of the Main table structure and I called it DeleteMainArchive. I thought of using a Macro in combination with an append query but never could figure out how to make the query capture the current record rather then all records.
Thanks,
Dale
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