Re: [MS_AccessPros] Report based on Crosstab query

 

Khalid-

Add a text box to the page header of the main report and set its Control Source to:

=[Forms]![frmRunCrosstab]![cboYear]

John Viescas, Author

Microsoft Access 2010 Inside Out

Microsoft Access 2007 Inside Out

Microsoft Access 2003 Inside Out

Building Microsoft Access Applications 

SQL Queries for Mere Mortals 

http://www.viescas.com/ 

(Paris, France)

On Feb 25, 2015, at 5:08 PM, khalidtanweerburrah@yahoo.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

John,

I've deleted both sub report and report. Then re-named their copies to original report names.

I kept the original settings of sub report and report. Only changed/reduced the widths of other controls:

ClientCIN

ClientName

Total Of CartonNo

Total Weight

I am not getting any error up to now.

Now if you could see to get Report Year on Report Header, the Year which is selected from the form "frmRunCrosstab"

Once again thanks for being in touch giving your kind advise.

Regards,

Khalid

---In MS_Access_Professionals@yahoogroups.com, <JohnV@...> wrote :

Khalid-

Sounds like you've run into a bug in Access 2003.  You could try fixing the Column Size in the subreport to see if it still occurs.  If it is still breaking, create a new database and import all the objects from the old one.

John Viescas, Author

Microsoft Access 2010 Inside Out

Microsoft Access 2007 Inside Out

Microsoft Access 2003 Inside Out

Building Microsoft Access Applications 

SQL Queries for Mere Mortals 

http://www.viescas.com/ 

(Paris, France)

On Feb 25, 2015, at 2:31 PM, khalidtanweerburrah@... [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

John,

When i run the form "frmRunCrossTab" and clicking on the command button "cmdRunXTabReport" to open the report, i get Microsoft Access Office message "Microsoft Access Office has Stopped working and below that the typical lines 

-> Check online for a solution and close the program

-> Close the program

In details following are the lines:

Problem event name: APPCRASH

Application Name: MSACCESS.EXE

Application Version: 11.0.5614.0

Application Timestamp: 3f3c8e3c

Fault Module Name: MSACCESS.EXE

Fault Module Version: 11.0.5614.0

Fault Module Timestamp: 3f3c8e3c

Exception Code: c0000005

Exception Offset: 0002e657

OS Version: 6.1.7601.2.1.0.256.48

Locale ID: 2057

Additional information about the program

LCID 1033

Brand: Office11Crash

skulcid 1033

I dont know i had to give this information or not, but this is all. I have not re-named any form, query and report name.

Regards,

Khalid

 

---In MS_Access_Professionals@yahoogroups.com, <JohnV@...> wrote :

Khalid-

Please explain what you mean by "crashed".  What was the error message?  Was there an error in VBA?

If you change the width of the text boxes in the subreport, then you have to also change the Column Size in Page Setup / Columns to match your new width.

John Viescas, Author

Microsoft Access 2010 Inside Out

Microsoft Access 2007 Inside Out

Microsoft Access 2003 Inside Out

Building Microsoft Access Applications 

SQL Queries for Mere Mortals 

http://www.viescas.com/ 

(Paris, France)

On Feb 25, 2015, at 7:09 AM, khalidtanweerburrah@... [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

John and Duane,

After sending confirmation that the report is OK, i am once again back with you.

John, i showed the report to my boss and it was appreciated and approved and asking for few more things on the report.

1- Year of report to be shown on Report Header.

2- Total Weight of Cartons to be shown next to Count of Cartons.

3- Sum of Total Of CartonNo and Sum of Total Weight on the report Footer.

I did not tried the Report Year on the Report Header yet. Now the query is:

TRANSFORM Count(CollectionVoucher.CartonNo) AS CountOfCartonNo

SELECT tblConsignmentAlias.Level, Clients.ClientName, CollectionVoucher.ClientCIN, Count(CollectionVoucher.CartonNo) AS [Total Of CartonNo], Sum(CollectionVoucher.WeightOfCarton) AS [Total Weight]

FROM Clients INNER JOIN (CollectionVoucher INNER JOIN tblConsignmentAlias ON CollectionVoucher.ConsignmentNo = tblConsignmentAlias.ConsignmentNo) ON Clients.ClientCIN = CollectionVoucher.ClientCIN

GROUP BY tblConsignmentAlias.Level, Clients.ClientName, CollectionVoucher.ClientCIN

ORDER BY CollectionVoucher.ClientCIN, tblConsignmentAlias.ColumnAlias

PIVOT tblConsignmentAlias.ColumnAlias In ("A","B","C","D","E","F","G","H");

John, please also see that did i changed Module1 as you mentioned:

Option Compare Database

Option Explicit

Function UpdateConsignmentAlias(pbytNumColumns As Byte) As Long

  '============================================================

  '     Purpose:

  '   Copyright: 2015

  '     Company: NA

  '       Phone:

  '      E-Mail:

  '  Programmer: Duane Hookom

  ' Called From:

  '        Date: 1/22/00 modified 2/18/2015

  '  Parameters:

  '============================================================

   On Error GoTo UpdateConsignmentAlias_Err

   Dim strErrMsg As String 'For Error Handling

   Dim strSQL As String

   Dim intAlias As Integer

   Dim bytLevel As Byte

   Dim lngEmpID As Long

   Dim bytMaxColumns As Byte

   

   Dim db As Database

   Dim rs As Recordset

   

   

    strSQL = "Delete * from tblConsignmentAlias"

   DoCmd.SetWarnings False

   DoCmd.RunSQL strSQL

   strSQL = "INSERT INTO tblConsignmentAlias (ConsignmentNo) " & _

        "SELECT DISTINCT ConsignmentNo " & _

        "FROM CollectionVoucher " & _

        "WHERE LEFT([ConsignmentNo], 4) = '" & [Forms]![frmRunCrosstab]![cboYear] & "' " & _

        "ORDER BY ConsignmentNo"

   DoCmd.RunSQL strSQL

   

   DoCmd.SetWarnings True

   

   bytMaxColumns = pbytNumColumns

   

   Set db = CurrentDb

   Set rs = db.OpenRecordset("tblConsignmentAlias") 'table used to redefine/alias the column headings

   With rs

      If Not (.EOF And .BOF) Then

         .MoveFirst

         Do While Not .EOF

            'lngEmpID = !employeeID

            bytLevel = 0

            intAlias = 65   'ascii value of 'A'

            Do While True   '!employeeID = lngEmpID

                 .Edit

                  !Level = bytLevel

                  !ColumnAlias = Chr(intAlias) 'assign alias A - whatever

               .Update

               intAlias = intAlias + 1

               If intAlias = 65 + bytMaxColumns Then

                  bytLevel = bytLevel + 1

                  intAlias = 65

               End If

               .MoveNext

               If .EOF Then

                  Exit Do

               End If

            Loop

         Loop

      End If

   End With

UpdateConsignmentAlias_Exit:

   On Error Resume Next

   rs.Close

   Set rs = Nothing

   Set db = Nothing

   Exit Function

UpdateConsignmentAlias_Err:

   Select Case Err

      Case Else

         UpdateConsignmentAlias = Err.Number

         Resume UpdateConsignmentAlias_Exit

   End Select

   

End Function

=============

After doing the necessary formatting and running/checking the report 2-3 times, results were OK but it DID CRASHED, I made the copy before making changes, and did tried 3 times again and report CRASHED. 

i don't know why it is happening again and again.

One thing which i did is that in report "srptConsignmentNumberHeadings" i reduced the width of Text box ConsignmentNo to 1.905cm. And so in the report "rptConsignmentCrosstab" reduced the width of Text boxes A to H to 1.905cm, and on the Level Header of this report i clicked and dragged from the left to right "srptConsignmentNumberHeadings" to my required length. Is this the mistake i'm doing?

Only this report "rptConsignmentCrosstab" is crashed all other forms/reports/queries are OK.

Please check what is going on wrong. And also see to display Report Year on the Report Header.

Regards,

Khalid

 

---In MS_Access_Professionals@yahoogroups.com, <khalidtanweerburrah@...> wrote :

John,

Thank you very much. Every thing is perfect and OK now.

I also added first Control on the report ClientCIN before ClientName.

I once again thank both of you (Duane & you) without help & guideness of both of you i could have not build this report.

Regards,

Khalid

---In MS_Access_Professionals@yahoogroups.com, <JohnV@...> wrote :

Khalid-

To get rid of the year anomaly, you would have to change the query and some of the code.  Don't use the Consignment Number table at all.  Select the records based on the first four digits of then ConsignmentNo.

The revised query looks like this:

TRANSFORM Count(CollectionVoucher.CartonNo) AS CountOfCartonNo

SELECT tblConsignmentAlias.Level, Clients.ClientName, CollectionVoucher.ClientCIN, Count(CollectionVoucher.CartonNo) AS [Total Of CartonNo]

FROM Clients INNER JOIN (CollectionVoucher INNER JOIN tblConsignmentAlias ON CollectionVoucher.ConsignmentNo = tblConsignmentAlias.ConsignmentNo) ON Clients.ClientCIN = CollectionVoucher.ClientCIN

GROUP BY tblConsignmentAlias.Level, Clients.ClientName, CollectionVoucher.ClientCIN

ORDER BY CollectionVoucher.ClientCIN, tblConsignmentAlias.ColumnAlias

PIVOT tblConsignmentAlias.ColumnAlias In ("A","B","C","D","E","F","G","H");

In Module1, change the SQL in UpdateConsignmentAlias to:

   strSQL = "Delete * from tblConsignmentAlias"

   DoCmd.SetWarnings False

   DoCmd.RunSQL strSQL

   strSQL = "INSERT INTO tblConsignmentAlias (ConsignmentNo) " & _

        "SELECT DISTINCT ConsignmentNo " & _

        "FROM CollectionVoucher " & _

        "WHERE LEFT([ConsignmentNo], 4) = '" & [Forms]![frmRunCrosstab]![cboYear] & "' " & _

        "ORDER BY ConsignmentNo"

I was able to add a Sort on ClientCIN in the report (Use Sorting and Grouping) to change the output sequence.

John Viescas, Author

Microsoft Access 2010 Inside Out

Microsoft Access 2007 Inside Out

Microsoft Access 2003 Inside Out

Building Microsoft Access Applications 

SQL Queries for Mere Mortals 

http://www.viescas.com/ 

(Paris, France)

On Feb 23, 2015, at 12:01 PM, khalidtanweerburrah@... [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

Duane,

Thanks once again for your Report. I have done some changes in the design as per my needs, like making Report Header, in Report Footer putting Totals of Cartons under each ConsignmentNo. Changing some Captions on the "frmRunCrosstab".

Although the report is perfect and i'm going to use it. You might have noticed in my data that in table "Consignment Number" for ConsignmentNo 2014-B-08 ExportDocs date is 15/01/15 that is why this ConsignmentNo is not displaying in Year 2014, but it appears in Year 2015. This situation might occur in future like ConsignmentNo is say 2015-A-10 and ExportDocs date is suppose 20/02/16.

For this i was thinking that should i add a new field like "ConsignmentYear" in table "Consignment Number" and while adding a new ConsignmentNo fill that field with Left 4 digits of ConsignmentNo, and then we just change in our all coding "ExportDocs" with "ConsignmentYear" so that we may get in our report all Consignments in their respective year.

Is my approach right? or i am on the wrong? Please guide.

In the report "ClientName" is displaying in Descending Order and in query "qryKhalid_DH" ClientCIN has Sort Order Ascending. I tried to add the Control "ClientCIN in report but it does not shows me ClientCIN in Ascending Order and ClientName in Descending Order. My requirement is to display ClientCIN in Ascending Order with their respective ClientName. I am unable to get it resolve.

Could you please be helpful again.

Thanks in advance.

Regards,

Khalid

---In MS_Access_Professionals@yahoogroups.com, <duanehookom@...> wrote :

Khalid and John,
 
I just uploaded a crosstab report demo using the same data. The report design allows for a predefined number of columns based only on the horizontal width of the page. If the actual crosstab would generate additional columns, they are automatically "wrapped" below the first set of columns. For instance if the columns were the month January - December and you only had width for 6 columns January - June would display first in a group and July - December would display later. There are realistically no limits to the number of column headings that could be generated with this solution.
 
There is much less code and probably more efficient with larger data sets.
 
It took me a while to review my demo and re-purpose it with Khalid's data. Let me know if you have any questions. 
 
Duane Hookom, MVP
MS Access
 

---

To: MS_Access_Professionals@yahoogroups.com
From: MS_Access_Professionals@yahoogroups.com
Date: Wed, 18 Feb 2015 16:59:34 +0100
Subject: Re: [MS_AccessPros] Report based on Crosstab query



Khalid-

All you need are the rptKhalidMT report and the ztblKhalidReport table.  You can rename the report and change the report header.  If you want to rename the table, you will have to fix the code behind the report that references the table.  

    ' Clear out the "working" table

    db.Execute "DELETE * FROM ztblKhalidReport", dbFailOnError

and

    ' Open the output recordset

    Set rstO = db.OpenRecordset("ztblKhalidReport", dbOpenDynaset, dbAppendOnly)

And you will have to change the Record Source of the report.

You should copy those two objects into your front end.  Do not modify your existing backend.

John Viescas, Author

Microsoft Access 2010 Inside Out

Microsoft Access 2007 Inside Out

Microsoft Access 2003 Inside Out

Building Microsoft Access Applications 

SQL Queries for Mere Mortals 

http://www.viescas.com/ 

(Paris, France)

On Feb 18, 2015, at 4:26 PM, khalidtanweerburrah@... [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

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