Jumat, 03 November 2017

Re: [MS_AccessPros] Filter report with vba

 

I am getting a compile error
Variable not defined

strPrevSQL = fChangeSQL(qryReportsTo, strSQL)

Jim Wagner


On ‎Thursday‎, ‎November‎ ‎2‎, ‎2017‎ ‎09‎:‎23‎:‎50‎ ‎PM, Duane Hookom duanehookom@hotmail.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:


 

Jim,

Try:


' For all entries, loop through, generate, store and email the report
' this code depends on having the function fChangeSQL() in a standard module in your Access file
Dim strSQL as String
Dim strPrevSQL as String
Dim strQueryName as String   'name of the saved query that is your report's record source

Do While Not RS_1.EOF
 
    ' This routine is divided into two parts - 1) generate and store the report and 2) email the report
    ' We generate the report for all supervisors and store them in the designated folder.
    '**********************************************************************************************************************
    ' Section 1 - generate and store reports
    '**********************************************************************************************************************
   
    ' Obtain the supervisor's name
    ImmedSup = RS_1!ImmedSup 'the Supervisor is being renamed here. _
                              It originally is SupervisorName from _
                              the value that is in the Supervisor _
                              field from the strSQL above in the code, _
                              which is a list of all the supervisor name
    myFileName = myPath & "Accruals Report - " & ImmedSup & ".pdf" 
                             'the SupervisorName is the value of the Supervisor field _
                              from the strSQL above in the code, _
                              which is a list of all the supervisors names
    
    ' Open the report with the filter and export it as PDF to the designated folder. Close the report.
    If Not IsNull(ImmedSup) Then
        strSQL = "SELECT * FROM YourBaseQuery WHERE ImmedSup=""" & ImmedSup & """"
        'Change the report recordsource query to filter by ImmedSup
        strPrevSQL = fChangeSQL(strQueryName, strSQL)  

        DoCmd.OpenReport "rptAccrualSummaryWithReportsTo", acViewReport
        'DoCmd.OpenReport "rptAccrualSummaryWithReportsTo", acViewReport, , "ImmedSup=" & """" & ImmedSup & """", acNormal

        DoCmd.OutputTo acOutputReport, "rptAccrualSummaryWithReportsTo", "PDFFormat(*.pdf)", myFileName, False, "", 0, acExportQualityPrint
        DoCmd.Close acReport, "rptAccrualSummaryWithReportsTo"
    End If

Duane Hookom

MN



From: MS_Access_Professionals@yahoogroups.com <MS_Access_Professionals@yahoogroups.com> on behalf of Jim Wagner luvmymelody@yahoo.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com>
Sent: Thursday, November 2, 2017 5:18 PM
To: Duane Hookom duanehookom@hotmail.com [MS_Access_Professionals]
Subject: Re: [MS_AccessPros] Filter report with vba
 


Duane

thank you. I am not sure how to implement that into my code to open the report with that filter I need

' For all entries, loop through, generate, store and email the report
Do While Not RS_1.EOF
 
    ' This routine is divided into two parts - 1) generate and store the report and 2) email the report
    ' We generate the report for all supervisors and store them in the designated folder.
    '**********************************************************************************************************************
    ' Section 1 - generate and store reports
    '**********************************************************************************************************************
  
    ' Obtain the supervisor's name
    ImmedSup = RS_1!ImmedSup 'the Supervisor is being renamed here. It originally is SupervisorName from the value that is in the Supervisor field from the strSQL above in the code, which is a list of all the supervisor name
    myFileName = myPath & "Accruals Report - " & ImmedSup & ".pdf" 'the SupervisorName is the value of the Supervisor field from the strSQL above in the code, which is a list of all the supervisors names
   
    ' Open the report with the filter and export it as PDF to the designated folder. Close the report.
    If Not IsNull(ImmedSup) Then
        'DoCmd.OpenReport "rptAccrualSummaryWithReportsTo", acViewReport
        DoCmd.OpenReport "rptAccrualSummaryWithReportsTo", acViewReport, "", "ImmedSup=" & """" & ImmedSup & """", acNormal
        'DoCmd.OpenReport "rptAccrualSummaryWithReportsTo", acViewReport, , "ImmedSup=" & """" & ImmedSup & """", acNormal

        DoCmd.OutputTo acOutputReport, "rptAccrualSummaryWithReportsTo", "PDFFormat(*.pdf)", myFileName, False, "", 0, acExportQualityPrint
        DoCmd.Close acReport, "rptAccrualSummaryWithReportsTo"
    End If





Jim Wagner


On ‎Thursday‎, ‎November‎ ‎2‎, ‎2017‎ ‎02‎:‎24‎:‎47‎ ‎PM, Duane Hookom duanehookom@hotmail.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:


 

Jim,


I actually prefer to change the SQL of the query that is the report's record source. I use a little DAO code as described on this Tek-Tips FAQ http://www.tek-tips.com/faqs.cfm?fid=7433


Duane

www.tek-tips.com
There are times when the easiest method of creating complex queries with multiple filters is to change the SQL property of a saved query. This works well when you ...



From: MS_Access_Professionals@yahoogroups.com <MS_Access_Professionals@yahoogroups.com> on behalf of Jim Wagner luvmymelody@yahoo.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com>
Sent: Thursday, November 2, 2017 1:26 PM
To: Duane Hookom duanehookom@hotmail.com [MS_Access_Professionals]
Subject: Re: [MS_AccessPros] Filter report with vba
 


Duane

the report still wants to do all of the employees. I only selected 2 employees and it emailed all of them.



Jim Wagner


On ‎Thursday‎, ‎November‎ ‎2‎, ‎2017‎ ‎11‎:‎20‎:‎01‎ ‎AM, Duane Hookom duanehookom@hotmail.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:


 

Jim,


What happens if you get rid of the first 

DoCmd.OpenReport "rptAccrualSummaryWithReportsTo", acViewReport


Regards,

Duane Hookom

MN



From: MS_Access_Professionals@yahoogroups.com <MS_Access_Professionals@yahoogroups.com> on behalf of luvmymelody@yahoo.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com>
Sent: Thursday, November 2, 2017 1:14 PM
To: MS_Access_Professionals@yahoogroups.com
Subject: [MS_AccessPros] Filter report with vba
 


Hello all,


I am trying to filter a report in VBA. The user wants to limit the records being emailed out for an Accruals report. The user wants to select the employees in a table. Then the report is to be emailed to the supervisors. So I have the following code to open the report. The user will open the table and click a Yes/No check box and then I need the report to use the SelectEmployee field to be used to exclude employees with the check box selected. I have tried to add the filter on the docmd.openreport line but it never filters the report.


Thank You for any help.

Jim Wagner


 ImmedSup = RS_1!ImmedSup 'the Supervisor is being renamed here. It originally is SupervisorName from the value that is in the Supervisor field from the strSQL above in the code, which is a list of all the supervisor name
    myFileName = myPath & "Accruals Report - " & ImmedSup & ".pdf" 'the SupervisorName is the value of the Supervisor field from the strSQL above in the code, which is a list of all the supervisors names
   
    ' Open the report with the filter and export it as PDF to the designated folder. Close the report.
    If Not IsNull(ImmedSup) Then
        DoCmd.OpenReport "rptAccrualSummaryWithReportsTo", acViewReport
        DoCmd.OpenReport "rptAccrualSummaryWithReportsTo", acViewReport, "", "ImmedSup=" & """" & ImmedSup & """", acNormal

        DoCmd.OutputTo acOutputReport, "rptAccrualSummaryWithReportsTo", "PDFFormat(*.pdf)", myFileName, False, "", 0, acExportQualityPrint
        DoCmd.Close acReport, "rptAccrualSummaryWithReportsTo"
    End If







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