ACCESS FEED: RE: [MS_AccessPros] append query inconsistent

I LOVE this list, John. I’m embarrassed to say that this went by me because it is such old code.

I’m not even sure why this is written this way. Either I was too stupid to know any better when I did it, or it was a conversion from macros from some old version and/or copy and paste and change the query names…

I don’t know. Good advice. I’ll certainly do this as this is good practice anyway.

From: MS_Access_Professionals@yahoogroups.com [mailto:MS_Access_Professionals@yahoogroups.com]
Sent: Monday, June 30, 2014 9:12 AM
To: MS_Access_Professionals@yahoogroups.com
Subject: Re: [MS_AccessPros] append query inconsistent

Liz-

First thing I would do is replace all the OpenQuery actions with Execute.

Dim db As DAO.Database

Set db = CurrentDb

….

db.Execute "My action query", dbFailOnError

Also, I'm curious what commands like this:

DoCmd.OpenQuery ("appECBtoPCActions"), acViewNormal, acReadOnly

.. are doing. Surely you're not opening datasheets in the UI?!?? Why acReadOnly?

John Viescas, Author

Microsoft Access 2010 Inside Out

Microsoft Access 2007 Inside Out

Microsoft Access 2003 Inside Out

Building Microsoft Access Applications

SQL Queries for Mere Mortals

http://www.viescas.com/

(Paris, France)

On Jun 30, 2014, at 11:59 AM, Liz Ravenwood liz_ravenwood@beaerospace.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

Thanks John for your quick response. I left early Friday and didn’t log in all weekend.

Here’s the code:

Private Sub cmdAccept_Click()

On Error GoTo err_cmdAccept

Dim strUser As String

strUser = GetLoginName()

Dim strWhat As String

strWhat = "SetECONumbers CALL"

If Not IsNull(Forms![RFC Input]![ECO]) And Forms![RFC Input]![ECO] <> "" Then

If DCount("[CRF #]", "ECB drawing action", "[CRF #]=" & Forms![RFC Input]![txtECR]) > 0 Then

Call SetECONumbers(Forms![RFC Input]![txtECR], Forms![RFC Input]![ECO]) ' added 6/2/2014 per change id 1926

End If

' added 3/25/2013 per change id 1374

If IsNull(DLookup("UserName", "tblCM", "UserName = '" & strUser & "'")) Then

CurrentDb.Execute ("INSERT INTO AuditTable VALUES ('" & strUser & "', #" & Now() & _

"#, 'tried to close ECR#" & Forms![RFC Input]!txtECR & "', 'ECR DB')")

MsgBox ("UNAUTHORIZED USE")

Exit Sub

End If

Dim intECR As Long

intECR = Forms![RFC Input]!txtECR

Dim strsql As String

' Check for outstanding stop works on this ECR

If Not IsNull(Forms![RFC Input]![subformSWOs]![InitiatedDate]) And IsNull(Forms![RFC Input]![subformSWOs]![ClosedDate]) Then

MsgBox ("There is a stop work on this ECR -- cannot close.")

ElseIf CStr(Me.txtPasswd) = CStr(txtPasswd.Tag) Then

DoCmd.SetWarnings False

If Forms![RFC Input]![Cancelled] = False And Forms![RFC Input]![Rejected] = False Then

' added 6/24/2014 per change id 1944

SysCmd acSysCmdInitMeter, "Checking numbers to populate tracker... " & CStr(Now()), 0

strWhat = "selectECBToTrackerThisECRNoMatch - recordcount"

Dim intBefore As Integer

intBefore = Nz(DCount("ECR", "selECBToTrackerThisECRUnmatch"), 0) ' get how many should go over

DoCmd.DeleteObject acTable, "localToTrackerThisECR" ' write this data out to a local table

DoCmd.OpenQuery ("mkLocalToTrackerThisECR"), acViewNormal, acReadOnly

' end of the before check

SysCmd acSysCmdInitMeter, "Appending data to ECO Tracker... " & CStr(Now()), 0

strWhat = "appECBToTrackerThisECR"

DoCmd.OpenQuery ("appECBtoTrackerThisECR"), acViewNormal, acReadOnly

' SysCmd acSysCmdInitMeter, "Appending data to audit table... " & CStr(Now()), 0

' strWhat = "appECBToTrackerAuditThisECR"

' DoCmd.OpenQuery ("appECBtoTrackerAuditThisECR"), acViewNormal, acReadOnly

' beginning of after check of change 1944

Dim intAfter As Integer

intAfter = DCount("ECR", "PopulatedToTrackerThisECR")

If intBefore <> intAfter Then

DoCmd.OpenQuery ("ItemsNotPopulatedThisECR")

MsgBox ("All items that were to populate to the tracker did NOT populate to the tracker. Fix the problems if necessary and try again.")

CurrentDb.Execute ("INSERT INTO AuditTable VALUES ('" & strUser & "', #" & Now() & _

"#, ' had issue with populating items from ECR# " & Forms![RFC Input]!txtECR & "', 'ECR DB')")

Exit Sub

End If

' end of change id 1944

SysCmd acSysCmdInitMeter, "Appending data to Methods actions... " & CStr(Now()), 0

strWhat = "appECBtoActions"

DoCmd.OpenQuery ("appECBtoActions"), acViewNormal, acReadOnly ' 5/24/2012 noticed this didn't work all the time ??? wtf - did some times and not others

SysCmd acSysCmdInitMeter, "Appending data to PC Actions... " & CStr(Now()), 0

strWhat = "appECBtoPCActions"

DoCmd.OpenQuery ("appECBtoPCActions"), acViewNormal, acReadOnly

SysCmd acSysCmdInitMeter, "Appending data to CSA... " & CStr(Now()), 0

strWhat = "appCSAFromECB"

DoCmd.OpenQuery ("appCSAFromECB"), acViewNormal, acReadOnly

SysCmd acSysCmdInitMeter, "Updating ME assignments by program... " & CStr(Now()), 0

strWhat = "updMEByProg"

DoCmd.OpenQuery ("updMEByProg") ' necessary

strWhat = "updPCByProg"

SysCmd acSysCmdInitMeter, "Updating PC personnel by program... " & CStr(Now()), 0

DoCmd.OpenQuery ("updPCByProg") ' necessary

strWhat = "updProcByProg"

SysCmd acSysCmdInitMeter, "Updating Procurement personnel by program... " & CStr(Now()), 0

DoCmd.OpenQuery ("updProcByProg") ' necessary

strWhat = "updMEbyMon"

SysCmd acSysCmdInitMeter, "Updating ME personnel by monument... " & CStr(Now()), 0

DoCmd.OpenQuery ("updMEbyMon") ' necessary

strWhat = "updECIN"

SysCmd acSysCmdInitMeter, "Updating ECIN information... " & CStr(Now()), 0

DoCmd.OpenQuery ("updECIN") ' necessary

strWhat = "updNogalesMEs"

SysCmd acSysCmdInitMeter, "Updating Nogales personnel by program... " & CStr(Now()), 0

DoCmd.OpenQuery ("updNogalesMEs") ' necessary

' added 8/13/13 per change id 1549

SysCmd acSysCmdInitMeter, "Updating SB's to PDM... " & CStr(Now()), 0

DoCmd.OpenQuery ("updSBsToPDM")

PDMTracking: ' added 4/23/2013 per change id 1397

If IsPDM(Forms![RFC Input]![txtProgram]) Then

SysCmd acSysCmdInitMeter, "Updating Drawing to PDM... " & CStr(Now()), 0

strWhat = "updDrawingPDM"

DoCmd.OpenQuery ("updDrawingPDM")

SysCmd acSysCmdInitMeter, "Appending actions items to PDM... " & CStr(Now()), 0

strWhat = "appECBToPDMActions"

DoCmd.OpenQuery ("appECBToPDMActions")

End If

ProcurementSS: ' added 10/25/2013 per change id 1655

strWhat = "appSSToProc"

SysCmd acSysCmdInitMeter, "Appending shipset information for Procurement... " & CStr(Now()), 0

DoCmd.OpenQuery ("appSSToProc")

' added 11/8/2013 per change id 1690 - the eco release date is used for the first open ecr number this item is found on

strWhat = "set ecr num that says what ecrs have been open to null in eco release" ' important as of 2/20/2014

strsql = "UPDATE [ECB drawing action] SET [ECB drawing action].[ECO release date] = Null" & _

" WHERE [ECB drawing action].[ECO release date]='" & Forms![RFC Input]![txtECR] & "';"

SysCmd acSysCmdInitMeter, "Setting information to closed on 'other open ecrs'... " & CStr(Now()), 0

CurrentDb.Execute (strsql)

MsgBox ("ECO Tracker has now been populated." & vbCrLf)

End If

SetClosedDate:

Forms![RFC Input]![txtClosedDate] = Now() ' ************ FORM CLOSE FIELD *********

Dim intNumItems As Integer

intNumItems = DCount("[CRF #]", "[ECB drawing action]", "[CRF #] =" & Forms![RFC Input]![txtECR])

CurrentDb.Execute ("INSERT INTO AuditTable VALUES ('" & strUser & "', #" & Now() & _

"#, ' closed ECR# " & Forms![RFC Input]!txtECR & " With " & CStr(intNumItems) & " items." & "', 'ECR DB')")

SysCmd acSysCmdRemoveMeter

Else

MsgBox ("Incorrect password.")

txtPasswd = ""

End If

Forms![RFC Input].Refresh

Forms![RFC Input].SetFocus

Exit Sub

err_cmdAccept:

If Err.Number = 2448 Then

MsgBox ("The current ECR is locked by another user. ...showing the list of possbilities...")

DoCmd.OpenQuery ("qryLoggedIn")

ElseIf Err.Number = 3075 Then

MsgBox ("Possible data corruption problem. Have DBA do a compact/repair as necessary.")

Else

MsgBox ("There is a problem closing this ECR in " & strWhat & vbCrLf & Err.Description & " " & Err.Number)

End If

Resume Next

End Sub

The bit that isn’t working 100 percent of the time is appECBtoTrackerThisECR and the sql for that is:

INSERT INTO Drawing ( Received, PMAYN, Description, [ECR #], Program, Monument, Drawing, Revision, ECO, SolutionItem, SolutionRev, ProblemAndSuggestion )

SELECT Date() AS Expr1, [RFC Input].PMAYN, ItemNumbers.ItemDesc, [RFC Input].[CRF #], [RFC Input].Program, [RFC Input].Monument, [ECB drawing action].[Drawing #], [ECB drawing action].Revision, Nz([EO/NIECO],"No ECO provided") AS Expr4, Nz([ECB drawing action]![SolutionItem],"none") AS Expr2, Nz([ECB drawing action]![SolutionRev],"none") AS Expr3, "Problem: " & Trim(Nz([RFC Input]![Problem],"")) & " Suggestions: " & Trim(Nz([RFC Input]![Suggestions],"")) & " WIP: " & Trim(Nz([RFC Input]![WIPNotes],"")) AS ProblemAndSuggestion

FROM ([RFC Input] LEFT JOIN [ECB drawing action] ON [RFC Input].[CRF #] = [ECB drawing action].[CRF #]) LEFT JOIN ItemNumbers ON [ECB drawing action].[Drawing #] = ItemNumbers.ItemNum

WHERE ((([ECB drawing action].[CRF #])=[Forms]![RFC Input]![txtECR]))

ORDER BY [ECB drawing action].[Drawing #];

From: MS_Access_Professionals@yahoogroups.com [mailto:MS_Access_Professionals@yahoogroups.com]
Sent: Friday, June 27, 2014 2:24 PM
To: MS_Access_Professionals@yahoogroups.com
Subject: Re: [MS_AccessPros] append query inconsistent

Liz-

If you're doing the copy using an INSERT query, it should be an all or nothing proposition. It shouldn't drop some of the records - if there's any failure, it should do nothing.

What does your code look like?

John Viescas, Author

Microsoft Access 2010 Inside Out

Microsoft Access 2007 Inside Out

Microsoft Access 2003 Inside Out

Building Microsoft Access Applications

SQL Queries for Mere Mortals

http://www.viescas.com/

(Paris, France)

On Jun 27, 2014, at 4:48 PM, Liz Ravenwood liz_ravenwood@beaerospace.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

Pros, I have a process that runs an append query within VBA. The append runs in the front end and appends data from a linked table in one back end on a different server to a different back end (linked) but also on the same server. 98 percent of the time all the data moves across. About 2 percent of the time, some records don’t move across. There isn’t anything wrong with the records that don’t append as I can insert them by hand (caveat coming).

So I wrote code that does something like this:

1. Check to see what items and how many should populate from one database to another (closing ecr’s populates to an eco tracker)

2. Populate these items.

3. Count the items that I expected to populate to see if they did on the eco tracker.

4. If the numbers are the same, do nothing, but if not, then alert and insert info to an audit table.

Since I’ve discovered that data that didn’t go over from over 500 records, my assistant and I are rerunning the process to repopulate the table. It works to repopulate, it seems, about 98 percent of the time. Yesterday we both had problems populating within seconds

of each other.

So, I’ve been working with corporate IT to see if that server had any errors logged and they didn’t see any logged at the times in question. Sheila and I tried several times, got pulled on to other stuff, and an hour and a half later came back

and then they populated just fine.

No change to the code. No change to compact/repair any back end data. I don’t see any processes that I have that would cause this to happen.

Any ideas?

Respectfully,

Liz Ravenwood

Programmer / Analyst

B/E Aerospace | Super First Class Environments

1851 S Pantano Road | Tucson, Arizona 85710

Office +1.520.239.4808 |

beaerospace.com

Passion to Innovate. Power to Deliver

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