ACCESS FEED: Re: [MS_AccessPros] Re: How to enter different product in the same carton

Selasa, 28 Oktober 2014

Re: [MS_AccessPros] Re: How to enter different product in the same carton

Khalid-

Very strange. Take a look at the design for the CollectionVoucher table and the ClientCIN field. Is there anything defined on the Lookup tab? Perhaps you have an old combo box defined that is looking for ClientName in the CollectionVoucher table where it used to be.

John Viescas, Author

Microsoft Access 2010 Inside Out

Microsoft Access 2007 Inside Out

Microsoft Access 2003 Inside Out

Building Microsoft Access Applications

SQL Queries for Mere Mortals

http://www.viescas.com/

(Paris, France)

On Oct 28, 2014, at 12:36 PM, khalidtanweerburrah@yahoo.com [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

John,

Yes! Before when i wrote Clients table has 83 records at that time i also did checked it in design view as well as in data sheet view.

Khalid

---In MS_Access_Professionals@yahoogroups.com, <JohnV@...> wrote :

Khalid-

Open the Clients table in Design view. Do you see a ClientName field?

John Viescas, Author

Microsoft Access 2010 Inside Out

Microsoft Access 2007 Inside Out

Microsoft Access 2003 Inside Out

Building Microsoft Access Applications

SQL Queries for Mere Mortals

http://www.viescas.com/

(Paris, France)

On Oct 28, 2014, at 10:52 AM, khalidtanweerburrah@... [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

John,

Yes! i'm opening the Dialog from the report's Open event.

The query you gave:

SELECT DISTINCT CollectionVoucher.ClientCIN, Clients.ClientName
FROM Clients INNER JOIN CollectionVoucher ON Clients.ClientCIN = CollectionVoucher.ClientCIN
ORDER BY CollectionVoucher.ClientCIN;

Did'nt worked, the same Parameter box is asking for ClientName. For Cartons Total i got it but my first preference is the above problem, which i am facing in other reports also.

---In MS_Access_Professionals@yahoogroups.com, <JohnV@...> wrote :

Khalid-

Are you opening the dialog from the Report's Open event, or are you opening the dialog and then the report?

Does this query run OK?
SELECT DISTINCT CollectionVoucher.ClientCIN, Clients.ClientName
FROM Clients INNER JOIN CollectionVoucher ON Clients.ClientCIN = CollectionVoucher.ClientCIN
ORDER BY CollectionVoucher.ClientCIN;

As for the totals, you need a query similar to what you had originally.

qryGroupCartons:
SELECT CollectionVoucher.ConsignmentNo, CollectionVoucher.ClientCIN, Sum(CollectionVoucher.WeightOfCarton) As CartonWeight, CollectionVoucher.CartonNo, IIf(IsNumeric(Left(CollectionVoucher.CartonSuffix,1)),"",Left(CollectionVoucher.CartonSuffix,1)) AS CartonSuffix
FROM CollectionVoucher
GROUP BY CollectionVoucher.ConsignmentNo, CollectionVoucher.ClientCIN, CollectionVoucher.CartonNo, IIf(IsNumeric(Left(CollectionVoucher.CartonSuffix,1)),"",Left(CollectionVoucher.CartonSuffix,1));

Now in the footer, you can set controls to:

CartonCount:
=DCount("CartonNo", "qryGroupCartons", "ClientCIN = " & [ClientCIN] & " AND CartonNo = " & [CartonNo])

or

CartonWeight:
=DSum("CartonWeight", "qryGroupCartons", "ClientCIN = " & [ClientCIN] & " AND CartonNo = " & [CartonNo])

John Viescas, Author
Microsoft Access 2010 Inside Out
Microsoft Access 2007 Inside Out
Microsoft Access 2003 Inside Out
Building Microsoft Access Applications
SQL Queries for Mere Mortals
http://www.viescas.com/
(Paris, France)

On Oct 28, 2014, at 5:27 AM, khalidtanweerburrah@... [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

John,

Clients table has field "ClientName" having 83 records the ClientCIN yet not allotted have been assigned the ClientName = (Blank).

So the questions arises why it cannot find the field ClientName in Clients table?

Khalid Tanweer
Manager Marketing & Exports
Pak Caspian Trade Links
marketing@...
tanweerkhalid@...

---In MS_Access_Professionals@yahoogroups.com, <JohnV@...> wrote :

Khalid-

I would guess it can't find a field called ClientName in the Clients table.

John Viescas, Author
Microsoft Access 2010 Inside Out
Microsoft Access 2007 Inside Out
Microsoft Access 2003 Inside Out
Building Microsoft Access Applications
SQL Queries for Mere Mortals
http://www.viescas.com/
(Paris, France)

On Oct 27, 2014, at 12:21 PM, khalidtanweerburrah@... [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

John,
I tried this report with only this query "Freight Invoice Selective Consignment Client Query"

SELECT CollectionVoucher.ConsignmentNo, CollectionVoucher.ClientCIN, Clients.ClientName, Consignee.ConsigneeName, CollectionVoucher.Destination, CollectionVoucher.ExportDocs, CollectionVoucher.DeliveryVr, CollectionVoucher.DeliveryVrDate, CollectionVoucher.CartonNo, CollectionVoucher.CartonSuffix, CollectionVoucher.ProductNameEnglish, CollectionVoucher.ProductQty, CollectionVoucher.WeightOfCarton, CollectionVoucher.Rate, CollectionVoucher.Amount
FROM Consignee INNER JOIN (Clients INNER JOIN CollectionVoucher ON Clients.ClientCIN = CollectionVoucher.ClientCIN) ON (Consignee.ConsigneeID = CollectionVoucher.ConsigneeID) AND (Consignee.ConsigneeID = Clients.ConsigneeID)
WHERE (((CollectionVoucher.ConsignmentNo)=[Forms]![Dialog Freight Invoice Selective Consignment-Client]![cmbConsignmentNo]) AND ((CollectionVoucher.ClientCIN)=[Forms]![Dialog Freight Invoice Selective Consignment-Client]![cmbClientCIN]));

The report is giving me the desired results in each row. Except what i asked before why "Enter parameter values..." message box opens and asking for "ClientName" on the Form "Dialog Freight Invoice Selective Consignment-Client" second combo box "cmbClientCIN" Its Control Source is unbound and Row Source is:

SELECT DISTINCT CollectionVoucher.ClientCIN, Clients.ClientName
FROM Clients INNER JOIN CollectionVoucher ON Clients.ClientCIN = CollectionVoucher.ClientCIN
ORDER BY CollectionVoucher.ClientCIN;

Also only ClientCIN displays in drop down list, ClientName does'nt shows.

Secondly, on the reports "ConsignmentNo" footer i need the total of cartons grouped on text box "TotalCartons" presently its Control Source is: ="Total Cartons:" & Count(*)

Khalid

---In MS_Access_Professionals@yahoogroups.com, <JohnV@...> wrote :

Khalid-

First, you last query does not need to be a Totals query. The total weight is already calculated in the qryGroupCartonsFreightInvoice query.

You cannot display the discrete carton number suffixes because of your requirement to total the weight for the multiple carton entries when more than one product is in a carton. The rows showing up with a letter simply indicate duplicate CartonNo values that were moved from another assignment. The total count of cartons should be correct because of the grouping.

I suppose you need to display the individual rows to display the different products. To do that, you would have to use the raw CartonSuffix value and calculate your totals in a subtotal line on your report for each carton.

John Viescas, Author
Microsoft Access 2010 Inside Out
Microsoft Access 2007 Inside Out
Microsoft Access 2003 Inside Out
Building Microsoft Access Applications
SQL Queries for Mere Mortals
http://www.viescas.com/
(Paris, France)

On Oct 26, 2014, at 8:53 AM, khalidtanweerburrah@... [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

John,

After a short break i am back. In the meanwhile i did worked on a report "Collection Voucher" almost similar to the previous report we were working "Consignment Delivery Note". The same way i made a query to "Pre-Group" the Cartons, and all did worked correctly. (Thanks again to you).

Next report which i was working is "Freight Invoice Selective Consignment-Client". For this report i am getting two issues rest the report is working right.

While opening the report on the Form "Dialog Freight Invoice Selective Consignment-Client" on clicking the first Unbound Combo box "cmbConsignmentNo" it works correctly having Row Source:
SELECT DISTINCT CollectionVoucher.ConsignmentNo
FROM CollectionVoucher
ORDER BY CollectionVoucher.ConsignmentNo DESC;

On clicking second Unbound Combo box "cmbClientCIN" having Row Source:
SELECT DISTINCT CollectionVoucher.ClientCIN
FROM CollectionVoucher
ORDER BY CollectionVoucher.ClientCIN;

A Enter Parameter value box displays asking for "ClientName" on clicking OK button, drop down list displays ClientCIN and selecting any one report displays correctly even showing ClientName except that it shows alphabats in the column CartonSuffix but not Numerics.

To Pre-Group the Cartons i made the query:
qryGroupCartonsFrieghtInvoice:

SELECT CollectionVoucher.ConsigneeID, CollectionVoucher.ConsignmentNo, CollectionVoucher.ClientCIN, CollectionVoucher.Destination, CollectionVoucher.WeightOfCarton, CollectionVoucher.ExportDocs, CollectionVoucher.CartonNo, IIf(IsNumeric(Left(CollectionVoucher.CartonSuffix,1)),"",Left(CollectionVoucher.CartonSuffix,1)) AS CartonSuffix, CollectionVoucher.DeliveryVr, CollectionVoucher.DeliveryVrDate, CollectionVoucher.ProductNameEnglish, CollectionVoucher.ProductQty, CollectionVoucher.Rate, CollectionVoucher.Amount
FROM CollectionVoucher
WHERE (((CollectionVoucher.ClientCIN)=[Forms]![Dialog Freight Invoice Selective Consignment-Client]![cmbClientCIN]) AND ((CollectionVoucher.ConsignmentNo)=[Forms]![Dialog Freight Invoice Selective Consignment-Client]![cmbConsignmentNo]))
GROUP BY CollectionVoucher.ConsigneeID, CollectionVoucher.ConsignmentNo, CollectionVoucher.ClientCIN, CollectionVoucher.Destination, CollectionVoucher.WeightOfCarton, CollectionVoucher.ExportDocs, CollectionVoucher.CartonNo, IIf(IsNumeric(Left(CollectionVoucher.CartonSuffix,1)),"",Left(CollectionVoucher.CartonSuffix,1)), CollectionVoucher.DeliveryVr, CollectionVoucher.DeliveryVrDate, CollectionVoucher.ProductNameEnglish, CollectionVoucher.ProductQty, CollectionVoucher.Rate, CollectionVoucher.Amount;

And Reports Record Source is "Freight Invoice Selective Consignment Client Query":

SELECT qryGroupCartonsFrieghtInvoice.ConsignmentNo, qryGroupCartonsFrieghtInvoice.ClientCIN, Clients.ClientName, Consignee.ConsigneeName, qryGroupCartonsFrieghtInvoice.Destination, qryGroupCartonsFrieghtInvoice.ExportDocs, qryGroupCartonsFrieghtInvoice.DeliveryVr, qryGroupCartonsFrieghtInvoice.DeliveryVrDate, qryGroupCartonsFrieghtInvoice.CartonNo, qryGroupCartonsFrieghtInvoice.CartonSuffix, qryGroupCartonsFrieghtInvoice.ProductNameEnglish, qryGroupCartonsFrieghtInvoice.ProductQty, qryGroupCartonsFrieghtInvoice.WeightOfCarton, qryGroupCartonsFrieghtInvoice.Rate, qryGroupCartonsFrieghtInvoice.Amount
FROM Consignee INNER JOIN (qryGroupCartonsFrieghtInvoice INNER JOIN Clients ON qryGroupCartonsFrieghtInvoice.ClientCIN = Clients.ClientCIN) ON (Consignee.ConsigneeID = Clients.ConsigneeID) AND (Consignee.ConsigneeID = qryGroupCartonsFrieghtInvoice.ConsigneeID)
GROUP BY qryGroupCartonsFrieghtInvoice.ConsignmentNo, qryGroupCartonsFrieghtInvoice.ClientCIN, Clients.ClientName, Consignee.ConsigneeName, qryGroupCartonsFrieghtInvoice.Destination, qryGroupCartonsFrieghtInvoice.ExportDocs, qryGroupCartonsFrieghtInvoice.DeliveryVr, qryGroupCartonsFrieghtInvoice.DeliveryVrDate, qryGroupCartonsFrieghtInvoice.CartonNo, qryGroupCartonsFrieghtInvoice.CartonSuffix, qryGroupCartonsFrieghtInvoice.ProductNameEnglish, qryGroupCartonsFrieghtInvoice.ProductQty, qryGroupCartonsFrieghtInvoice.WeightOfCarton, qryGroupCartonsFrieghtInvoice.Rate, qryGroupCartonsFrieghtInvoice.Amount, qryGroupCartonsFrieghtInvoice.ConsigneeID;

Please guide where i am doing wrong.

Regards,
Khalid

---In MS_Access_Professionals@yahoogroups.com, <khalidtanweerburrah@...> wrote :

John,

OK! Thank you very much up to this milestone, let me check other forms and reports. If there is some error or confusion i will most probably try to figure it out myself and try to resolve the logic you gave me. Else i'll knock your door and disturb you again.

Thanks again,
Khalid

---In MS_Access_Professionals@yahoogroups.com, <JohnV@...> wrote :

Khalid-

When you have duplicate cartons, one can use the number suffix, but the others should use letters. It's also OK to use letters for all the duplicates. When you assign numbers only, that's the same as multiple products in ONE carton, so the query is eliminating them.

Yes, I understand that CartonSuffix is text, but if the first digit is a number, then the query effectively groups all in the same CartonNo as one to get the correct count.

So, the rule is:

Use numbers for multiple products in a carton.

Use letters for duplicate cartons moved from another consignment. If duplicate cartons with letters have multiple products, use a letter and a number.

John Viescas, Author
Microsoft Access 2010 Inside Out
Microsoft Access 2007 Inside Out
Microsoft Access 2003 Inside Out
Building Microsoft Access Applications
SQL Queries for Mere Mortals
http://www.viescas.com/
(Paris, France)

On Oct 23, 2014, at 12:25 PM, khalidtanweerburrah@... [MS_Access_Professionals] <MS_Access_Professionals@yahoogroups.com> wrote:

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