ACCESS FEED: RE: [MS_AccessPros] Calculation in report is incorrect.

Jumat, 12 Juli 2013

RE: [MS_AccessPros] Calculation in report is incorrect.

Jim,

"I need the crosstab to get the different departments as columns" but there is no field named department. Is this supposed to be the Campus field?

Since you are building a report, I would expect you to include all values of the Campus field in the Column Headings property.

Are any of your fields possibly null? Do you understand that "[Safety]+[DamageWear]+[CodesStandards]+[EnvironmentImprovement]+[EnergyConservation]+[Asbestos]" will return Null if any of the values are Null?

<soapbox>
Do you understand you are committing spreadsheet by having fields like [Safety]+[DamageWear]+[CodesStandards]+[EnvironmentImprovement]+[EnergyConservation]+[Asbestos]? Or, are these columns the result of a crosstab? What happens when your customer needs to add another attribute to track? Are you going to have to add another field and then modify forms, reports, queries, ...?
</soapbox>

Duane Hookom MVP
MS Access

----------------------------------------
> From: luvmymelody@yahoo.com
>
> Bill,
>
> I created a select query and the values in the query add up correctly. I put the sql below. But I need the crosstab to get the different departments as columns.
>
> Jim
>
> SELECT [Building Inspection Data].Safety, [Building Inspection Data].DamageWear, [Building Inspection Data].CodesStandards, [Building Inspection Data].EnvironmentImprovement, [Building Inspection Data].EnergyConservation, [Building Inspection Data].Asbestos, Sum([Safety]+[DamageWear]+[CodesStandards]+[EnvironmentImprovement]+[EnergyConservation]+[Asbestos]) AS Jim
> FROM [Building Inspection Data] INNER JOIN [VALUE LIST - Report Types] ON [Building Inspection Data].ReportType = [VALUE LIST - Report Types].ReportType
> GROUP BY [Building Inspection Data].Safety, [Building Inspection Data].DamageWear, [Building Inspection Data].CodesStandards, [Building Inspection Data].EnvironmentImprovement, [Building Inspection Data].EnergyConservation, [Building Inspection Data].Asbestos;
>
> Jim Wagner
> ________________________________
>
> ________________________________
> From: Bill Mosca <wrmosca@comcast.net>
>
> Jim
>
> What happens if you use a select query to add the columns?
>
> Bill Mosca
>
> --- In MS_Access_Professionals@yahoogroups.com, Jim Wagner <luvmymelody@...> wrote:
>>
>> On the report I have the following fields that are added together but do not add up correctly
>>
>> $0 $1,959 $1,113,017 $2,307,445 $21,250 $284,820Â
>>
>> Â
>> Â equals on the report as $3,726,536 but on a calculator and excel equal $3,728,491
>>
>>
>>
>> Jim Wagner
>> ________________________________
>>
>>
>>
>> ________________________________
>> From: luvmymelody <luvmymelody@...>
>> To: MS_Access_Professionals@yahoogroups.com
>> Sent: Friday, July 12, 2013 8:59 AM
>> Subject: [MS_AccessPros] Calculation in report is incorrect.
>>
>>
>>
>> Â
>> Hello all,
>>
>> I have a report based on a crosstab query and the data is correct that I see. But on the report several things have confused me.
>>
>> The fields in the report footer that calculate the columns are correct based on the query and putting the query in excel. They match exactly.
>>
>> The calculations for the rows are the ones are not calculating correctly. Subsequently the totals for the calculated column is off by 29K. I have formatted all controls to be Currency and 0 decimal points. How do I get the row calculation to be calculated correctly?
>>
>> Thank You
>>
>> Jim Wagner
>>
>> The sql is below
>> TRANSFORM Sum([Safety]+[DamageWear]+[CodesStandards]+[EnvironmentImprovement]+[EnergyConservation]+[Asbestos]) AS rpttype
>> SELECT [Building Inspection Data].ReportType, [VALUE LIST - Report Types].ReportTypeDescription, [VALUE LIST - Report Types].Order, [Building Inspection Data].Residential
>> FROM [Building Inspection Data] INNER JOIN [VALUE LIST - Report Types] ON [Building Inspection Data].ReportType = [VALUE LIST - Report Types].ReportType
>> GROUP BY [Building Inspection Data].ReportType, [VALUE LIST - Report Types].ReportTypeDescription, [VALUE LIST - Report Types].Order, [Building Inspection Data].Residential
>> PIVOT [Building Inspection Data].Campus;
>>
>>
>>
>>
>>
>> [Non-text portions of this message have been removed]
>>
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> [Non-text portions of this message have been removed]
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